Pick a clean, professional template that shows publications, instruments, and projects clearly. Use a reverse-chronological layout so your recent research and fieldwork appear first.
Keep length to one page if you're early or mid-career. Use two pages only if you have many peer-reviewed papers, grants, or telescope time to list.
Use ATS-friendly fonts like Calibri, Arial, Georgia, or Garamond. Set body text to 10–12pt and headers to 14–16pt so sections stand out.
Keep margins at least 0.5 inches and add white space between sections. Consistent spacing helps hiring panels scan your CV quickly.
Use clear headings: Contact, Summary, Research Experience, Publications, Grants, Teaching, Skills, Instruments, and References. Use bullet lists for achievements and methods.
Avoid heavy graphics, tables, and multi-column designs. Those formats often confuse applicant tracking systems and human reviewers.
Highlight quantifiable outcomes like observing nights, grant amounts, citations, and instrument time. Write short bullets that start with active verbs and include results.
Watch common mistakes: don’t mix fonts or use tiny type to squeeze content. Don’t overload your document with irrelevant jobs or hobbies.
Label files with your name and role, for example: "Merissa_OHara_Astronomer_CV.pdf". That small step makes you easier to find.