Office Administrator and Accounting Specialist

Job Summary:

Core Duties

Depending on business needs, responsibilities may include:

Accounts Payable Functions:

• Process vendor invoices, ensuring accuracy, proper approvals, and timely payments.
• Match purchase orders and receipts to invoices and investigate discrepancies.
• Prepare and process payments via check, ACH, or wire transfer.
• Maintain vendor records and respond to vendor inquiries.
• Assist with month-end closing and accruals related to AP.

Accounts Receivable Functions:

• Generate and distribute customer invoices in a timely and accurate manner.
• Apply customer payments to the appropriate accounts and follow up on outstanding receivables.
• Monitor aging reports and perform collection activities as needed.
• Investigate and resolve billing discrepancies or customer concerns.
• Assist with revenue recognition and related reporting.

General Duties:

• Reconcile account balances and support general ledger entries.
• Maintain accurate and organized financial documentation.
• Collaborate with internal teams (e.g., procurement, sales, operations) to resolve accounting issues.
• Support internal and external audits by providing necessary documentation.
• Contribute to process improvements and efficiency initiatives.
• Office Administration Support
• Other duties as assigned.

Job Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience of 3 years).
• At least 2 years of experience in accounts payable, accounts receivable, or general accounting.
• Familiarity with accounting software (e.g., Workday, SAP, Oracle, QuickBooks, NetSuite).
• Strong understanding of basic accounting principles and internal controls.
• Proficiency in Microsoft Excel and other MS Office applications.
• Excellent attention to detail, organizational, and time management skills.
• Strong communication and interpersonal skills.

Preferred Qualifications:

• Experience working in a shared services or high-volume transaction environment.
• Exposure to ERP systems (especially NetSuite).
• Knowledge of GAAP.

XPEL is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.