Administrative Assistant (Real Estate)

Job Overview

We’re looking for a proactive and highly organized Administrative Assistant to support daily operations within a fast-paced real estate environment. This role involves executive support, project coordination, document management, and communication with brokers, clients, and vendors to ensure smooth business operations. The ideal candidate is detail-oriented, an excellent communicator, and experienced in managing multiple priorities while working independently in a CST-aligned remote setting.

Core Tasks:

• Monitor multiple inboxes to triage and respond to client questions and concerns
• Check plans and project documents for issues and escalate as needed
• Assist with phone outreach and triaging various calls to the office
• Work with brokers to collect and verify diligence items efficiently
• Perform ad hoc payment, invoice management, file management, etc
• Manage a calendar including scheduling, meetings, and travel arrangements
• Serve as a contact between employees, clients, and external partners / vendors
• Prepare/ edit correspondence, communications, presentations, reports, and other docs
• Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
• Perform other ad-hoc tasks with limited instruction as needed
• Assist with project management and KPI tracking tasks
• Create SOP documents for various processes and update over time
• Assist with personal tasks as needed

Must-Haves:

• 3+ years experience in an admin role in a real estate setting
• Strong (C-level) verbal and written English communication skills
• 2+ years experience with project management-related tasks and tools
• Basic - intermediate skills with Excel / Google Sheets
• Strong organizational and planning skills with an entrepreneurial mindset
• Excellent time management skills and ability to multitask and prioritize
• Familiarity with Slack and Zoom for internal team coordination / communication
• Ability to work full-time CST

Nice-to-Haves:

• Experience managing various organic social pages