Program Support Specialist

The Program Support Specialist will provide comprehensive administrative, operational, and travel management support to a government program office. This role requires a highly organized professional experienced in supporting Department of War (DoW) missions, managing complex workflows, coordinating travel through government systems, and maintaining accuracy in documentation, reporting, and scheduling. The ideal candidate understands military organizational structures and can operate effectively within a fast-paced, mission‑driven environment.

Key Responsibilities:

Program & Administrative Support

• Provide daily program office support including documentation, correspondence management, calendar coordination, and meeting facilitation.
• Assist with preparation of briefings, decision memos, program reports, and official communications.
• Maintain program records, action items, taskers, and tracking systems to ensure timely completion of requirements.
• Track Common Access Card (CAC) issuance, renewals, expirations, and status for government and contractor personnel; maintain accurate and compliant CAC logs and notifications.

Travel & Logistics Coordination

• Prepare, route, and manage travel requests, vouchers, and approvals in accordance with DoW travel policies and Joint Travel Regulations (JTR).
• Coordinate itineraries, lodging, transportation, TDY schedules, and all related travel logistics.
• Serve as a liaison between travelers, approving officials, and financial staff to ensure accuracy and compliance.

Program Operations Support

• Support program managers and leadership with administrative tasks, meeting coordination, and workflow organization.
• Track program milestones, deliverables, schedules, and resource allocations.
• Maintain rosters, calendars, distribution lists, and shared documentation repositories.

Communication & Coordination

• Interface with government personnel, contractors, and military stakeholders to support mission needs.
• Assist with planning and executing meetings, conferences, and classified sessions as required.
• Draft, edit, and format internal communications, meeting minutes, and program updates.

Required Qualifications

• Experience supporting DoW organizations in a program, administrative, logistics, or travel coordination role.
• Working knowledge of DoW travel processes, JTR compliance, and government travel workflows.
• Strong organizational and communication skills with the ability to manage multiple concurrent tasks.
• Proficiency with Microsoft Office Suite and common document/records management tools.
• Experience managing, tracking, or coordinating Common Access Card (CAC) status, renewals, and compliance requirements.
• Active DoW Secret Clearance required.
• U.S. Citizenship required per federal contracting requirements.

Preferred Qualifications

• Experience with Defense Travel System (DTS) or similar federal travel platforms.
• Familiarity with military organizational structures, rank, and protocol.
• Prior experience in a PMO or government contracting environment.
• Experience managing taskers, correspondence systems, or workflow tools.

Basic Qualifications:

• U.S. Citizenship Required

Red River offers a competitive salary, excellent benefits and an exceptional work environment. You can review our benefit offerings here. If you are ready to join a growing company, please submit your resume and cover letter (optional).

EOE M/F/DISABLED/Vet

Red River is an equal opportunity employer. All qualified applicants will receive consideration for employment. Discrimination or harassment based upon any protected characteristics as defined by state or federal law is wholly inconsistent with our company values and will not be tolerated.

In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans Readjustment Act of 1974, and Title I of the American’s with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact accommodation@redriver.com. PLEASE NOTE: This contact channel is reserved for use by individuals with disabilities who require special accommodations in order to submit an expression of interest in a position within Red River.

Red River does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings or otherwise. Placement fees will not be paid to any recruiter unless Red River has an active agreement in place with the recruiter and such a request has been made by the Red River Talent Acquisition team and such candidate was submitted to the Red River Talent Acquisition Team via our Applicant Tracking System. Any unsolicited resumes or other data submitted to Red River in violation of this policy may be used by Red River without obligation to pay any fees of any kind to the recruiter.