Administrative Assistant

This is a remote position.

An established educational organisation is seeking a highly organised and detail-oriented Administrative Assistant to serve as the operational backbone of a busy programme delivery team. This remote part-time role, requiring approximately 10 hours per week is dedicated to high-volume administrative execution and meticulous coordination. Positioned within an evolving environment, the successful candidate will assist with travel, finance, and logistics.

Key Responsibilities

• Travel and Logistics Administration: Assist with the end-to-end coordination of flights, accommodation, and transfers, including the preparation of visa invitation packs and researching cost-effective options.

• Finance & Sage Processing: Assist with the lifecycle of financial requests within Sage, including stipends, local purchase orders, and credit card reconciliations, while ensuring strict adherence to procurement protocols.

• Systems & Document Management: Maintain and optimise SharePoint repositories and trackers (stipends, travel, and payments) to ensure all data is current, accessible, and repeatable.

• Event Support: Provide administrative tailwinds for in-person gatherings and retreats, coordinating with on-the-ground staff to ensure venue readiness and participant needs are met.

Requirements

• Experience: 2–4 years of experience in a dedicated administrative or operations support role.

• Technical Expertise: Proven experience processing requests in an ERP or finance workflow system (e.g., Sage) and managing complex travel bookings.

• Proficiency: Strong command of Microsoft Office (especially Excel) or Google Workspace.

• Competencies: Exceptional organisational skills with a "follow-through" mindset and the ability to handle high volumes of detail under pressure.

Preferred Qualifications

• Experience within a non-profit, education, or programme-delivery environment.

• Prior experience in a remote or hybrid team where proactive, independent follow-up is essential.

• Proven ability to create templates, SOPs, and process documentation to improve efficiency.

Required Software Skills

• Sage

• Microsoft Excel / Google Sheets

• SharePoint

• Microsoft Office Suite / Google Workspace

Benefits

• Impactful Environment: Support a team dedicated to meaningful program delivery.

• Flexible Engagement: Ideal for a professional seeking a high-impact, low-hour commitment.

• Process-Driven: A culture that values order, clarity, and systematic execution.

• Remote Job (Work from home).