Lead Generator (Part-Time)

The Lead Generator is responsible for monitoring and reviewing announcements from various U.S. Government contracting portals and identifying potential Requests for Information (RFIs), Requests for Proposals (RFPs), Sources Sought, and related procurement notices that may align with the company’s capabilities and strategic priorities. Working under clearly defined guidance and criteria provided by Business Development leadership, the Lead Generator evaluates opportunities for basic relevance and completeness and elevates qualified opportunities for further review. This role is execution-focused and does not involve independent capture decisions, pricing, or proposal strategy.

Responsibilities:

Government Opportunity Monitoring

• Monitor daily procurement announcements across multiple government portals, including but not limited to:

• SAM.gov

• eBuy (GSA)

• SeaPort-NxG

• Other agency-specific or contract-specific portals as directed

• Track updates, amendments, and due-date changes to relevant opportunities

Initial Opportunity Screening

• Review RFIs, RFPs, Sources Sought, and related notices against established screening criteria, including:

• Contract vehicle eligibility

• NAICS codes

• Customer/agency alignment

• Scope compatibility with company capabilities

• Security clearance or compliance requirements

• Flag opportunities that meet the defined threshold for further Business Development review

Opportunity Documentation & Reporting

• Enter identified opportunities into the company’s CRM or opportunity-tracking system

• Capture key data elements such as:

• Agency and contracting office

• Opportunity type and number

• Response deadlines

• Contract vehicle

• Set-aside type (if applicable)

• Prepare brief summaries or annotations using standardized templates

Coordination & Communication

• Route qualified opportunities to Business Development leadership in accordance with established workflows

• Respond to requests for clarification or follow-up research

• Participate in regular check-ins or pipeline review meetings as requested

Process Adherence

• Follow documented procedures, guidance, and screening checklists

• Maintain consistency, accuracy, and timeliness in opportunity identification

• Escalate questions or ambiguities rather than making independent determinations

Work Environment & Schedule

• Non-exempt position; eligible for overtime in accordance with company policy and applicable labor laws

• Primarily computer-based work requiring extended periods of screen time

• Standard business hours, with flexibility based on announcement cycles and deadlines

Physical Requirements

• Ability to sit or stand for extended periods

• Ability to operate a computer and standard office equipment

Technology & Solution Providers utilized in this role at ProSync:

Adobe Systems / Adobe Creative Cloud: Creative software suite (Photoshop, Illustrator, InDesign, Acrobat, etc.) used to design documents, proposals, marketing materials, graphics, and to edit/secure PDFs.

CallTower: Cloud communications and unified communications as a service (UCaaS) platform for VoIP phones, Teams/Zoom/voice integration, and call routing.

CCSI / eFax: Service for sending and receiving faxes via email or web portal—used when fax is required for clients, government forms, or contracts.

Deepnet Security: Multi-factor authentication (MFA) and security token solutions used to secure logins to VPNs, applications, and other systems.

eFax: Cloud fax platform used to send and receive faxes electronically via email or web, replacing traditional fax machines.

Google / Google Workspace (G Suite): Cloud productivity suite (Gmail, Calendar, Drive, Docs, Sheets, Meet, etc.) used for email, document collaboration, file storage, and internal communication.

Workable Hiring Platform: Applicant tracking system (ATS) used to post jobs, manage candidates, track interviews, and coordinate hiring workflows.

Microsoft: Vendor of Windows, Office (Word, Excel, PowerPoint, Outlook), Microsoft 365, Azure, Teams, etc. Used for operating systems, productivity tools, collaboration, and cloud services.

OpenAI: AI platform used for language models and AI services (chatbots, text generation, code assistance, document analysis, etc.) integrated into workflows and products.

Parchment (University Docs): Service used to request, verify, and exchange academic transcripts and credentials—often for hiring, verification, and onboarding.

Pitney Bowes: Mailing and shipping solutions provider (postage meters, mailing software, address validation) used to send physical mail and manage postage.

Bloomberg Government: Research and intelligence platform focused on government spending, policy, and opportunities—used for BD, market research, and tracking government contracts.

Goldfax: Virtual fax solution that integrates with email and multi-function printers, used to send and receive faxes electronically while keeping centralized records.

Requirements

• High school diploma or equivalent (Associate’s degree preferred)
• 1–3 years of experience in an administrative, research, or business support role
• Ability to read and understand structured government notices and solicitation documents
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office (Outlook, Excel, Word) and web-based portals
• Ability to follow written guidance and standardized processes
• Strong written communication skills for summaries and data entry

Preferred Qualifications

• Prior exposure to government contracting or federal procurement environments
• Familiarity with RFIs, RFPs, and Sources Sought notices
• Experience using CRM or opportunity-tracking systems
• Basic understanding of NAICS codes, contract vehicles, or set-aside categories