Leave Specialist

Overview:

The Leave Specialist is responsible for administering employee leave of absence programs in compliance with federal, state, and company policies. This role serves as a subject matter expert for leave-related inquiries, ensuring accurate case management, regulatory compliance, and a positive employee experience throughout the leave lifecycle.

Location: Remote

Key Responsibilities

• Administer and manage employee leaves of absence, including but not limited to FMLA, ADA, state and local leave laws, military leave, and company-sponsored leaves
• Serve as the primary point of contact for employees, managers, and HR partners regarding leave programs, eligibility, processes, and documentation
• Review medical certifications and supporting documentation to determine leave qualification and duration
• Coordinate with payroll, employee relations, workers’ compensation, and disability vendors to ensure accurate pay, benefit continuation, and return-to-work processes
• Track leave usage and ensure timely notices, approvals, extensions, and closures
• Ensure compliance with applicable federal, state, and local regulations, including FMLA, ADA, and state-specific leave programs
• Maintain accurate and confidential records in HRIS and leave management systems
• Partner with HR and management to support accommodations and return-to-work planning
• Identify process improvement opportunities and contribute to policy updates and training materials
• Prepare reports and metrics related to leave activity, trends, and compliance audits

Required Qualifications

• Bachelor’s degree in human resources, Business Administration, or a related field, or equivalent experience
• 2 years + of experience administering leave of absence programs
• Strong working knowledge of FMLA, ADA, and state leave laws
• Experience working with HRIS and/or third-party leave administration systems
• Excellent attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Proven ability to manage multiple cases and deadlines simultaneously

Preferred Qualifications

• Professional certification such as SHRM-CP, PHR, or Certified Leave Management Specialist (CLMS)
• Experience in a multi-state or complex regulatory environment
• Background in benefits, disability, or workers’ compensation coordination

Competencies

• Compliance-focused mindset
• Employee-centric service approach
• Analytical and problem-solving skills
• Collaboration and stakeholder partnership
• Sound judgment and decision-making

SUPERVISORY RESPONSIBILITIES

This position will not have any direct supervisory responsibilities.

Salary Range: $24.86 -$29.81 per hour, depending on experience and geographic location.

Please note that actual compensation offered may vary based on local pay requirements, and will meet or exceed state-specific minimum wage or salary thresholds.

Benefits and Well-Being:

We offer a competitive benefits package, including 6 paid holidays, 1 paid floating holiday and up to 15 days of Paid Time Off per year, Medical/Dental/Vision insurance, Company-matching 401(k) and Employee Stock Purchase Program, in addition to other programs and perks. More details about our benefits can be found here.

We consider qualified applicants with arrest and conviction records in accordance with applicable law.

TrueBlue, Inc. and its brands welcome and encourage applications from candidates with disabilities. Accommodations are available upon request for candidates taking part in the application or interview process. If you require disability-related accommodation during the application or interview process, please contact your Recruiter directly, Employee Relations at HR-Advice@trueblue.com, or 1-800-610-8920. TrueBlue, Inc. and its brands will consult with all applicants who request disability-related accommodation during the application or interview process to ensure that the accommodation provided takes into account the applicant’s individual accessibility needs.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.