Study Start Up Specialist II/Sr-Wuhan

When our values align, there's no limit to what we can achieve.

At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

Key Accountabilities: 

SSU Coordination and Execution 

• Coordinates, guides, and assists with all start up activities prior to site activation, including but not limited to: Site Informed Consent Form (“ICF”) localization and guidance in line with regulatory/health authority requirements. Ethics Committee (“EC”) information, meeting dates & costs. Ethics applications & associated online systems. Ethics & Governance submission processes. Clinical Trial Health Authority application and regulatory submission process. Contracts & Indemnity request process. For global studies, localize global ICF with country requirements. Local sample application and permit submission processes 

• Maintains up to date knowledge, ensuring adherence and compliance with local regulatory requirements and associated documentation 

• Reviews, analyzes, and collates metrics to ensure processes are in place that drive efficiency and reduction of timelines across start up and contracts negotiation 

• Ensures all start up information & requirements are kept up to date in a central repository for both global and local study teams 

• Assists with label preparation and approval (local label representative) for studies in collaboration with local regulatory department 

• Tracks metrics and SSU timelines to identify trends and opportunities for improvement 

Relationship management 

• Liaises and collaborates with relevant authorities/bodies to further enhance clinical trial processes, government policies/laws, via innovative approaches 

• Maintains current, and awareness of changes in, startup processes across government, hospital & industry & liaises with stakeholders to resolve any SSU issues 

• Proactively responds to information survey requests by government/ industry bodies 

• Provides continuous and proactive communication with ECs/hospital administration/industry bodies to obtain accurate and up to date information on clinical trial status and activities 

• Maintains communication with local legal/regulatory/clinical operation to ensure input is sought and all internal/external requirements are met 

• Provides guidance to Country Study Managers (CSMs) and Country Study Specialist (CSS) on regulatory/ethics, tracks & drives site activations by regular review and monitoring status of submissions/ activations 

• Collaborates with vendor management and procurement to provide input as required into vendor identification, selection, and Request for Information (RFI)/ Request for Proposal (RFP) process 

• Liaises and shares best practices with other SSU within the region/organization 

New Site Identification 

• Assists with identification and tracking of new sites in collaboration with CSMs 

• Performs/coordinates site level feasibility activities including evaluation of patient population and final site selection 

Contracts/ Budget 

• Negotiates contracts and study budgets with sites during the SSU phase to ensure finalization 

• Provides local fee structures and budgetary advice as required and ensure compliance to Fair Market Value (FMV) in the country 

• Collaborates with CSMs to maintain data to ensure FMV 

• Liaises with management/CSMs to implement budget cost containment and implement contingencies as required 

Compliance with Parexel standards 

• Complies with required training curriculum  

• Completes timesheets accurately as required  

• Submits expense reports as required  

• Updates CV as required  

• Maintains a working knowledge of and comply with Parexel processes, ICH-GCPs and other applicable requirements 

Skills: 

• Demonstrated competence in analysis, planning and problem solving. 

• Excellent communications including the ability to state opinions clearly, ask questions, seek clarification, communicate facts objectively, challenge when appropriate, and pursue issues to resolution. 

• Ability to present clear messages from complex information/data to all levels in the organization in both written and spoken English. 

• Ability to make effective decisions. 

• Proven project management and organizational skills and the ability to prioritize and manage multiple tasks with flexibility. 

• Demonstrated teamwork and ability to make an active contribution to team performance. 

• Demonstrated computer literacy, to usage of MS Office software, web-based systems, and databases.  

• A flexible attitude with respect to work assignments and new learning.  

• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail. 

• Willingness to work in a matrix environment and to value the importance of teamwork. 

Knowledge and Experience:  

• >1.5 years of proved SSU experience in clinical trials, experience in global company is preferred.  

• Demonstrated knowledge and understanding of ICH-GCP, the regulatory, ethics and contractual requirements for starting clinical trials in China.  

• Achieved a satisfactory level of technical, functional, and/or professional skill/knowledge in position – related areas; keeps up with current developments and trends in areas of expertise; leverages expert knowledge to accomplish results. 

Education: 

• University Degree or equivalent preferably in a medical/science-related field.