United States onlyJob Type: Full-time
Salary: 80,000 - 95,000 annually.
About Mindful Therapy Group
Mindful Therapy Group partners with independent mental health clinicians to support thriving private practices. With a growing national footprint and a mission-driven culture, we’re making it easier to access high-quality care, while empowering providers with the tools, infrastructure, and community they need.
Position Overview
We’re looking for a highly organized, proactive Events Manager to lead the planning, coordination, and execution of both provider-facing and internal corporate events. This fully remote role is ideal for a logistics-savvy professional who thrives in fast-paced environments, is comfortable managing multiple timelines, and can own everything from seminar planning to grand openings to leadership retreats, while keeping budgets and travel schedules on track.
Key Responsibilities
Provider-Facing Events
- Plan and execute events that engage and educate our community of providers, including CE seminars, lunch & learns, recruiting mixers, grand openings, and networking events
- Oversee end-to-end logistics: venue sourcing, scheduling, A/V, catering, signage, transportation, and vendor coordination
- Collaborate closely with Marketing and Business Development to align event strategy with brand, recruiting, and growth goals
Corporate Events & Retreats
- Coordinate internal events such as executive offsites, leadership retreats, holiday parties, and company celebrations
- Work directly with the Executive team to align goals, structure agendas, and manage travel for multi-day events
Travel & Schedule Coordination
- Own end-to-end travel planning and calendar coordination for key stakeholders attending events
- Book and manage travel arrangements (flights, hotels, ground transport) for team members, speakers, and leadership
- Anticipate and resolve logistical challenges with minimal oversight
Budgeting & Reporting
- Build and manage detailed event budgets with a focus on ROI and cost control
- Track actuals vs. budget, process vendor invoices, and prepare post-event recaps including cost and engagement metrics
Cross-Functional Collaboration
- Partner with the Marketing team to drive attendance, create event materials, and manage follow-up communications
- Maintain accurate attendee lists, track RSVPs, and report on event engagement
- Coordinate with Compliance and Clinical teams as needed for CE or licensure-relevant events
Requirements
What You Bring
- 4+ years experience in event planning, logistics, or program coordination, ideally in a distributed or multi-site organization
- Demonstrated success managing multiple concurrent events across different geographies
- Expertise in budget management, vendor negotiation, and contract coordination
- Excellent time management and attention to detail
- Strong interpersonal communication and collaboration skills
- Comfort operating independently in a remote environment and taking initiative
- Ability to travel 10–20% for live events, typically in the western and southwestern U.S.
Bonus Points
- Experience in behavioral health, healthcare, or provider-facing roles
- Familiarity with platforms like Eventbrite, Monday.com, HubSpot, or travel booking tools
- Strong writing and/or creative skills to support event promotions and engagement
Why Join Mindful?
We’re a people-first organization that believes supporting mental health starts with supporting each other. You’ll be part of a nimble, collaborative team with room to innovate and lead. At Mindful, we believe events are more than logistics—they’re opportunities to build meaningful connections and a strong provider community.
Benefits
Compensation and Benefits:
- 75% employer covered Health, Dental & Vision benefits plan
- 401(k) savings plan with employer matching upon eligibility
- 8 paid holidays
- 15 PTO days accrued annually
- Professional and career development opportunities
- Compensation evaluated with opportunities for advancement
- This is a non-commission role.
CA and US only
