Talent Acquisition Coordinator

About The Lisinski Law Firm

Since 2020, Lisinski Law Firm has served as a dedicated humanitarian immigration practice committed to providing meaningful support to individuals and families seeking safety, stability, and a path forward. We frequently stand with clients who have been turned away elsewhere, offering both advocacy and care. Joining our Firm means becoming part of a team devoted to keeping families together and “Changing as Many Lives as Possible.”

About the Role

The Talent Acquisition Coordinator ensures a high-quality, “red-carpet” candidate experience by coordinating recruiting and onboarding operations across standard and high-volume hiring needs. This role supports recruiters and hiring managers by managing interview scheduling, offer and onboarding logistics, compliance workflows, and recruiting data accuracy—ensuring candidates are fully prepared for day one while meeting hiring timelines and throughput goals.

Your Key Contributions

· Coordinate interview scheduling, rescheduling, and confirmations for individual and high-volume hiring, including batch interviews and cohort-based starts.

· Prepare and send offer materials, assignment confirmations, and onboarding instructions through ATS and talent marketplaces (e.g., Upwork), ensuring accuracy and alignment with approved guidelines.

· Launch, track, and follow up on background checks, license and language verification, conflicts checks, and other compliance requirements until cleared.

· Ensure completion of onboarding requirements, including document collection, I-9/E-Verify processing, and start-date readiness.

· Maintain accurate, real-time data in ATS/HRIS systems, including candidate stages, sources, notes, flagged fields, and readiness status.

· Produce and distribute recurring recruiting and onboarding reports and dashboards that highlight pipeline health, offer acceptance, compliance status, and start readiness.

· Notify hiring managers, recruiters, operations, and onboarding partners of offer acceptances, start dates, and cohort rosters; escalate risks or blockers early.

· Partner closely with Recruiters, Sourcers, HR Onboarding, Operations/Scheduling, and Hiring Managers to ensure smooth handoffs and timely hires.

· Support employment reputation management on job boards and marketplaces by maintaining accurate postings and coordinating timely responses with leadership.

· Contribute to continuous improvement by standardizing templates, checklists, workflows, and automations to reduce cycle time and rework.

What Makes You a Great Fit

· Action Oriented: The Talent Acquisition Coordinator is action oriented by proactively scheduling interviews, moving candidates through onboarding steps, and resolving blockers to ensure candidates are start-ready on time.

· Collaborates: The Talent Acquisition Coordinator collaborates closely with Recruiters, Hiring Managers, HR Onboarding, Operations/Scheduling, and candidates to coordinate logistics, share updates, and ensure smooth hiring handoffs.

· Resourcefulness: The Talent Acquisition Coordinator demonstrates resourcefulness by navigating high-volume hiring demands, using ATS/HRIS tools, checklists, and templates to manage compliance, scheduling, and documentation efficiently.

· Instills Trust: The Talent Acquisition Coordinator instills trust by maintaining accurate records, following through on commitments, communicating clearly with stakeholders, and ensuring candidates receive a consistent, professional experience.

· Bilingual Spanish/English proficiency preferred or required based on hiring needs.

· Proficiency with ATS/HRIS systems, scheduling tools, and reporting (Excel/Google Sheets).

· Strong organizational skills, attention to detail, and ability to operate effectively in a fast-paced, high-volume environment.

Minimum Education and Experience Requirements (Essential Skills, Knowledge & Abilities)

· High school diploma or equivalent required.

· 1-3 years of experience in a Recruiting Coordinator, TA Coordinator, or similar HR/recruiting support role (high-volume or agency/RPO experience preferred).

Work Schedule

• Monday to Friday from 8am to 5pm EST.

Equipment Requirements

For PC Users:

• A modern processor (Intel Core i5 or AMD Ryzen 5 from the last few years)
• Windows 11 (kept up to date)

For Mac Users:

• A modern processor (Apple M1 chip or a recent Intel Core i5)
• A recent macOS (Ventura or newer)

For Everyone:

• At least 8 GB of memory (RAM) to run applications smoothly
• A fast hard drive with sufficient available storage

Our Firm

At Lisinski Law Firm, the commitment we show to our clients is matched by how we support and invest in our people. LLF is a place where employees are encouraged by peers, heard by leadership, and strengthened by a genuinely collaborative team culture. Whether you join Marketing, IT, Accounting, Legal, or any other function, your work matters. Every role contributes to meaningful, lasting impact in the lives of those we serve.

Our Values

At Lisinski Law Firm, we are driven by a client obsessed mindset and a commitment to learning, advocacy, efficiency, and nimbleness in everything we do. We work as true team players, delivering creative problem-solving and high-quality service to support families with excellence and care.