Project Manager – Special Projects & Expansion

Overview

We are seeking a highly organized and execution-driven Project Manager to lead and coordinate key company initiatives, including acquisitions, expansion into new markets, and internal system implementations and project. This role is focused onexecution, accountability, and completion—ensuring that projects move from planning to finished outcomes efficiently.

This is a hands-on role for someone who can bring structure to fast-moving environments, manage cross-functional teams, and ensure projects are delivered on time without unnecessary complexity.

Perks & Benefits

• Paid Time Off (PTO)

• Paid U.S. Holidays

• Paid Birthday Leave

• Parental leave

• Monthly Health Stipend

Key Responsibilities

1. Project Planning & Execution

• Develop detailed project plans, timelines, and task trackers for:

• Acquisitions and transitions

• Expansion into new states or markets

• Internal operational improvements

• Break down high-level goals into actionable tasks

2. Cross-Department Coordination

• Work closely and collaborate with all of the departments

• Ensure alignment and clarity on roles, deadlines, and deliverables

3. Task Tracking & Accountability

• Maintain a centralized project tracker for all active initiatives

• Assign tasks and monitor progress across teams

• Follow up proactively to ensure deadlines are met

• Identify risks, delays, and bottlenecks early

4. Expansion & Acquisition Readiness

• Track readiness for launching new locations or services:

• Credentialing status

• Lead generation / marketing readiness

• Staffing availability

• Provide visibility into when projects are ready to move forward

5. Software & Systems Implementation

• Oversee rollout of new tools and systems:

• Coordinate data migration

• Ensure training completion

• Monitor system adoption across teams

6. Reporting & Communication

• Provide regular, concise updates to leadership

• Highlight progress, blockers, and next steps

• Maintain documentation of project plans and outcomes

Qualifications

• Proven experience in project management, operations, or similar roles

• Strong organizational and problem-solving skills

• Excellent communication and follow-up skills

• Ability to manage multiple projects simultaneously

• Experience working with cross-functional teams

• Demonstrated ability to drive projects to completion (not just planning)

• Experience working in remote or distributed teams

• Proficiency in tools like:

• Google Sheets / Excel

• Project management tools (Asana, ClickUp, etc.)

Preferred

• Experience in healthcare or clinical operations environments

• Familiarity with workflows such as:

• Credentialing

• Billing / insurance processes

• Client intake operations

• Experience in software implementation or system rollouts

• Experience with tools such as:

• CRM systems (e.g., Zoho)

• HRIS platforms

• Project management tools (Asana, ClickUp, etc.)

• Familiarity with remote/offshore team coordination

• Experience supporting company expansion or acquisitions

Work Setup

• Full-time

• Remote (Offshore preferred)

Success Profile

This role is ideal for someone who:

• Takes ownership and drives results without constant supervision

• Is highly organized and detail-oriented

• Can push teams forward and ensure accountability

• Prefers execution over excessive planning or meetings

• Thrives in a fast-paced, evolving environment