Project Operations Specialist (Job ID: CHRDEE3R)

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Project Operations Specialist
🆔 Job ID: CHRDEE3R
🏢 Industry: Interior Design / Construction
🌎 Location: LATAM
🕒 Job Status: Full Time
⏰ Work Schedule: Monday to Friday, 9:00 AM to 5:00 PM EST
💰 Salary: USD $2,000–$2,600/month + up to 18% performance-based bonus
🚀 Target Start Date: ASAP

About the Client

• Premier Design-Build firm specializing in interior renovations for commercial properties
• Serves residential homeowner communities, senior care facilities, and hospitality venues
• 35+ years of industry experience
• Completed 400+ projects
• Delivered over 5 million square feet of renovations
• 75% repeat client rate

Role Overview

• Remote, full-time operational support role
• Supports Project Management and Construction teams
• Functions similarly to a Project Engineer or Contract Administrator
• Focused on subcontractor coordination, project documentation, milestone tracking, compliance verification, and construction communications

Key Responsibilities

Subcontractor Management

• Research and qualify specialty subcontractors
• Coordinate site walks, scheduling, and mobilization
• Track subcontractor quotes and maintain pricing records
• Support subcontractor onboarding (agreements, W9s, COIs, documentation)
• Verify insurance compliance before mobilization
• Follow up on subcontractor action items

Project Administration

• Generate, issue, and track work orders and submittals
• Maintain digital project folders and version control
• Prepare project handover and closeout packages
• Coordinate project photo shoots and documentation deliverables
• Track milestone billing requirements
• Maintain subcontractor performance and pricing databases

Construction Communications

• Support weekly reporting and project updates
• Coordinate field communication and look-ahead planning
• Capture meeting notes and action items
• Ensure project documentation supports milestone billing and invoicing

Required Qualifications

• 4+ years of experience in fully remote administrative or operational support roles
• 2+ years of experience in construction administration, project coordination, project engineering, or contract administration
• Experience supporting both office-based project teams and field construction teams
• Strong project tracking and documentation management experience
• Experience with subcontractor coordination and compliance tracking
• Excellent organizational and follow-through skills
• Ability to manage competing priorities and deadlines
• Strong written and verbal English communication skills
• Proficiency with Google Workspace and Microsoft Excel
• Experience using project management/construction software such as Procore, Buildertrend, JobTread, Asana, or similar

Preferred Qualifications

• Contract Administrator or Project Engineer experience
• Commercial interiors project support experience
• Experience reviewing subcontractor quotes and side-by-side comparisons
• Familiarity with COI management and insurance compliance
• Experience with Bluebeam
• Familiarity with photo documentation workflows

Why Join?

• Work with an established Design-Build firm with a strong project pipeline
• Growth opportunities within a scaling operation
• Collaborate with experienced project managers and construction professionals
• Join a company with a 35+ year proven industry reputation