Executive Assistant & Studio Operations (013-0785)

Executive Assistant & Studio Operations role supporting the directors of a workplace design and architecture studio. The role involves calendar and inbox management, admin, operations, CRM and client management, travel, events, and logistics, and communications.

Requirements

• Experience in an EA, VA, or studio operations role -- ideally in professional services or a creative industry
• Confident in Xero for invoicing, payments, and basic reporting
• Familiar with HubSpot or similar CRM platforms
• Familiar with Quotient or similar quoting software
• Strong written communication skills
• Discrete, reliable, and calm under pressure
• Proactive by default -- you close loops without being asked
• Comfortable operating with a degree of autonomy across multiple priorities

Benefits

• Flexible work arrangement as an independent contractor
• Alignment with Australian business hours
• Access to ongoing support from a specialist firm