Intake Data Entry & Coding Specialist - (Remote, PH) 09062025

Job Title: Intake Data Entry & Coding Specialist

Job Type: Independent Contractor

Workplace: Remote

Schedule: Full-time, aligned with U.S. business hours (PST coverage required, occasional Saturdays)
Compensation: USD $1000 – $1,300/month (DOE)

About HireHawk

At Hirehawk, we connect top global talent with high-performing U.S. companies. Our focus is on finding exceptional professionals who bring both expertise and drive to every role. We’re passionate about helping candidates grow their careers while supporting our clients with reliable, remote-ready talent that makes an impact from day one.

About the Job

We’re seeking a detail-driven Intake Data Entry & Coding Specialist to join a fast-growing personal injury law firm. In this role, you’ll be responsible for accurately entering intake data, applying standardized coding procedures, and maintaining reliable records that support case preparation. Success in this position requires consistency, focus, and an unwavering commitment to accuracy. You will play a critical role in ensuring client records are complete, compliant, and ready for legal action—all while operating in a supportive, remote-first environment.

Requirements

Core Responsibilities

• Enter, validate, and maintain intake information in the firm’s case management systems with accuracy and speed.
• Apply coding standards to classify and organize case data consistently.
• Review and audit records regularly, correcting errors to uphold accuracy benchmarks.
• Organize and update electronic files to ensure accessibility and compliance with firm protocols.
• Communicate with intake and case management teams to clarify missing or unclear information.
• Safeguard confidential client data in alignment with privacy and compliance requirements.
• Generate intake reports and extract data to support attorney and case manager needs.
• Suggest process improvements that enhance intake speed, accuracy, and reliability.

Must-Haves for the Role

• 2+ years of professional experience in data entry, coding, or intake coordination.
• Proven ability to use databases, spreadsheets, or case management systems effectively.
• High attention to detail with the ability to maintain accuracy under deadlines.
• Strong English communication skills (written and verbal).
• Demonstrated ability to handle confidential information with discretion.
• Stable wired internet connection with a tested backup option to ensure reliability.
• Full availability to work U.S. business hours in Pacific Standard Time (PST), with occasional Saturday coverage.

Nice-to-Haves for the Role

• Prior experience in legal or medical intake processes (e.g., PI claims, ICD/CPT familiarity).
• Intermediate to advanced Excel or Google Sheets proficiency (e.g., formulas, pivot tables).
• Experience working in a high-volume, distributed remote team.

Conversational Spanish or bilingual proficiency to support LATAM-based clients.

Benefits

Compensation & Benefits

• USD $1,000 – $1,300/month (DOE)
• Access to a $200k+ perk marketplace with instant discounts on 150+ services
• Access up to 50% of approved earnings before payday (no credit checks or fees)
• On-time, in-currency pay

What Happens After You Apply?

• Instant AI interview link (~20 min)
  After submission, and if selected, we'll immediately send you a link to be interviewed with our AI recruiter. This required step allows us to learn more about you and what makes you a top candidate.
• Interview with a HireHawk Recruiter
  Our recruiters will assess your interview. If you're a potential fit, we'll coordinate a live interview with you.

The AI interview is mandatory, and those who finish ASAP are more likely to be hired.