Company Secretarial Assistant

Management Level

Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries.

EQ is a fintech that connects the future of capital, communications, and governance, building trust and confidence in every market we serve. We are TRUSTED to deliver on our commitments, COMMERCIAL in building long term value, COLLABORATIVE in our approach and we IMPROVE by continually enhancing our skills and services. There has never been a better time to join EQ

Business:

Prism Cosec is one of the UK’s leading providers of company secretarial and corporate governance services. We support quoted and unquoted companies, including Main Market and AIM clients, helping them meet UK governance, Companies Act and Listing Rule requirements.

We are part of Market Engagement, a division of Equiniti (EQ) — a global provider of technology-led services supporting over 37 million people worldwide. Around 70% of the FTSE 100 use EQ’s platforms and services.

At EQ, our values guide how we work: Trusted, Commercial, Collaborative and Always Improving

Role Summary :

We are looking for a Company Secretarial Assistant to join Prism Cosec on a 12-month fixed-term basis to cover maternity leave. This role offers an excellent opportunity to gain experience within a leading company secretarial services team.

Working as part of a client delivery team, you will provide day-to-day company secretarial and administrative support, helping clients meet their statutory and regulatory obligations. This is an excellent opportunity for someone early in their company secretarial career who is looking to build experience within a professional services environment.

Core Company Secretarial Responsibilities:

• Maintaining statutory records using Diligent Entities/Kube and other company secretarial systems
• Managing compliance diaries and monitoring statutory deadlines
• Preparing and filing statutory forms at Companies House, including Confirmation Statements
• Drafting routine board and shareholder minutes
• Preparing dormant company accounts
• Incorporating new companies and managing post‑incorporation filings
• Maintaining and updating minute books and ensuring proper document retention
• Assisting with corporate governance reporting

• Supporting wider client teams and contributing to peer reviews
• Board support; skeleton minutes, agendas and collation of papers
• Registered office cover and management

Expertise

• Experience using Diligent Entities or similar company secretarial software (desirable)
• Strong Microsoft Office skills, particularly Excel and PowerPoint

Competencies

• A degree or equivalent qualification
• Previous experience in a company secretarial or governance role (preferred but not essential)
• An understanding of the UK Companies Act 2006
• Excellent attention to detail and accuracy
• Strong organisation and prioritisation skills
• Clear written and verbal communication skills
• A professional and discreet approach to confidential information
• Confidence working with clients and colleagues at all levels

Studying towards (or holding) CGI/ICSA qualification is desirable but not essential.

What We Offer (UK ONLY)

• Save For Your Future - Equiniti Pension Plan; Equiniti matches your pension contributions up to 10%
• Health and Wellbeing – Employee Assistance Programme: counselling, legal & wellbeing support for colleagues and their households. Life assurance cover at 4x salary with the ability to purchase enhance cover.
• Employee discounts – Discounts and cashback at your favourite high street stores through our EQ Wins Platform.
• Flexible Benefits – The ability to purchase a wide variety of benefits through our flex plan; gadgets, travel insurance, will writing, holiday trading and more.
• Time Off – Typically 28 days holiday + bank holidays. 2 volunteer days to get involved with a charity of your choosing.
• Winning together – Equiniti ICON award vouchers; recognising the individuals going above and beyond to help the business succeed.
• Learning & Development – Investment in LinkedIn Learning for all colleagues

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Please note any offer of employment is subject to satisfactory pre-employment screening checks. These consist of 5 year activity & GAP verification, DBS or Access NI, Credit, Sanctions & CIFAS checks.