Senior Program Manager

About ApotheCom

ApotheCom is an exciting leader in the field of medical communications. Drawn together from several backgrounds including the pharmaceutical industry, research, marketing, medical and regulatory writing, sales, publishing, digital media and design, we have the experience and all-round ability to conceive and deliver the best quality medical communications programs.

About the role

As a Senior Program Manager on ApotheCom’s Client Services team, you’ll lead the execution of medical communications and publication projects that advance scientific understanding and client objectives. You’ll collaborate across scientific, creative, and digital teams to ensure every deliverable meets the highest standards—on time and within budget.

Here's what you'll be doing:

• Project and Account Management

  • Manage the full lifecycle of assigned publication and communication projects, from initiation to reconciliation, ensuring alignment with client goals and medical strategy.

  • Develop, track, and maintain detailed project timelines, budgets, and deliverables to guarantee projects are delivered on time and within scope.

  • Serve as the primary point of coordination between internal functional teams—including Scientific Services, Editorial, Meetings, and Creative/Digital—and external stakeholders such as clients, authors, and vendors.

• Client Communication and Reporting

  • Maintain consistent and proactive communication with client teams, providing regular updates, meeting summaries, and detailed status reports.

  • Support proposal development, budget forecasting, and scope-of-work documentation for new and existing programs.

  • Anticipate client needs, identify challenges early, and collaborate with internal teams to offer effective solutions.

• Operational Excellence

  • Establish and maintain organized project documentation, ensuring accurate server file management and project setup.

  • Lead and facilitate internal project meetings, ensuring alignment on priorities, deadlines, and deliverables.

  • Coordinate review and approval cycles across cross-functional teams, managing trafficking and version control efficiently.

  • Oversee financial reconciliation and ensure complete closeout of all project elements post-delivery.

About you:

• Bachelor's degree
• Minimum of 3-5 years' experience in medical communications with a role in program management
• Prior experience working on publications projects
• Excellent written and verbal communication and interpersonal skills
• Ability to thrive in a fast paced environment, work to and within multiple deadlines and to across multiple projects
• Financial, administrative and organizational skills
• Client communication skills – ability to work with client and faculty members
• Attention to detail, ability to prioritize responsibilities and work in a team-oriented environment as well as independently
• Knowledge of Internet searches and Microsoft Windows software including; Word, Excel (can maintain complex spreadsheets) and PowerPoint.

Benefits:

• Health coverage
• Retirement plan
• PTO

ApotheCom can offer an attractive rewards package, excellent development opportunities, a supportive and friendly environment and the opportunity to achieve your potential.

Our Pledge

At ApotheCom, we value inclusivity, recognize the power of diversity and inspire the next generation of change-makers. We are an equal opportunities employer. We believe in creating a work environment that values diversity, equity and inclusion. We aim to recruit from a diverse slate of candidates and foster an environment that provides the right conditions for long-term success. We welcome all applications regardless of race, color, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation and physical or mental disability.

ApotheCom is part of Inizio Medical. Inizio is a strategic partner for health and life sciences with a full suite of medical, marketing, advisory and engagement services.