Contracts Administrator

About us

Aerospheres, a Krayden company, is a trusted aerospace material supplier, providing the aviation industry with innovative solutions and exceptional, responsive service for over 30 years. Since 1990, Aerospheres has been a reliable aerospace material distributor in the UK, supplying the commercial airline and MRO (Maintenance, Repair, and Overhaul) sectors with a complete range of high-quality materials. Today, more than 800 airlines and maintenance facilities worldwide depend on our robust logistics network and our ability to source and deliver even the most hard-to-find materials - often with same-day or next-day turnaround.

Job Purpose

You will be responsible for ensuring all business demand requirements have been captured from Sales / New Business Opportunities, Consignment Stock and general stock replenishment, monitoring 1500 different products SKUs. Ownership of the Customer Consignment Process, liaising with the customers to ensure usage reports are sent every month, resolving any discrepancies, stock reservations and ensuring stock rotations are carried out adopting a FIFO policy. This role will work across Procurement, Sales & Operations. Local and international business travel may be required to customer sites. Ultimately, you should have a flexible working attitude and able to work under tight deadlines.

Key Responsibilities

• Understanding the contractual demands and analysing ad-hoc vs consignment parts
• Proactively create customer reports based on parts usage and new demands
• Working with the Purchasing team to ensure safety stock levels are maintained
• Being a focal point for the contractual customers whilst ensuring customer service is maintained at the highest level
• Developing consignment dashboard with traffic light system managing front end and backend (forecasting vs consigned parts)
• Maintaining inventory related tasks such as reserving and un-reserving stock, recording expiry dates, correcting stock balances and performing cycle counts at remote sites
• Receiving and reconciling usage reports from consignment customers
• Invoicing consignment customers with monthly usage
• Organising replenishment orders for each of the consignments.
• Managing Contract pricing proposals
• Liaising with warehouse and logistics to ensure consignment shipments are moving on time.
• Ensuring the consignment KPIs are regularly recorded and conducting quarterly consignment reviews
• Ensuring customer stock levels vs Aerospheres stock levels are aligned
• Ensuring consistent replenishment / ad-hoc analysis with recommendations
• Managing expiry invoices
• Providing solutions to open orders through escalation and offering possible alternates

Competencies and key skills

• Data analytical skills
• Proficient in Microsoft Excel
• Knowledge of MRP functionality and Inventory control will be beneficial
• Effective communicator both written and verbal.
• Bachelors degree in engineering or mathematics or equivalent industry experience
• Ability to produce timely and high-quality reports
• Flexible and responsive to change.
• Self-motivated and confident