Executive Assistant to CEO

*This role is Fully Remote and can be performed from anywhere. Your working hours should overlap at least 6 hours with CET (9:00 AM to 6:00 PM)*

Ultimate Beauty is an E-Commerce company, utilizing in-house technology to scale and compete on a global market.

We’re a fully remote team (apart from our warehouse in Barcelona), made up of 60 people from over 20 different countries. At the heart of everything we do are our core values: Efficiency, Initiative, Teamwork, Lifelong Learning, and Best Life Architect.

We believe that work shouldn’t suck. That’s why we’ve created a company where you can thrive, professionally and personally. Whether it’s chasing your passions, building meaningful relationships, or prioritizing your well-being, we want you to flourish in every aspect of your life. Read more here.

Right now, we’re on the hunt for an Executive Assistant to help us achieve a real impact. Are you ready to take the next step? Come meet our team and see how we seamlessly blend work with the best life.

A taste of what you will be involved with

• Support CEO: assist the CEO in maintaining focus on company priorities and ensuring accountability
• Organize and optimize: CEO Email management and schedule management; Business research by request of the Management; collection and analyzing data to prepare reports, documents and summaries and acting as a point of contact among executives, team members and other external partners
• Document and systematize: maintain SOPs, process documentation, and key company resources for efficiency
• Drive execution: follow up on action items, track progress, and help eliminate bottlenecks
• Enhance efficiency: providing a smooth and swift organizational and administrative assistance on a daily basis and optimize the existing process. Managing information flow in a timely and accurate manner; directing and enhancing daily operations practices

Requirements

• 1 years of experience in a similar role
• Exceptional time management: juggles multiple priorities and keeps everything on schedule
• Strong problem solving skills: identifies issues early and offers solutions proactively
• Readiness to perform both diverse and repetitive tasks
• High level of self-organization and control
• Outstanding written and verbal communication
• Tech proficiency: comfortable using project management, Google tools (drive, sheets, slides, docs and so on) Excel, and communication tools to optimize workflow
• Trustworthy and discreet: handles sensitive information with professionalism and confidentiality

Benefits

• 🌍 Work From Anywhere: Embrace the ultimate flexibility to work from wherever you feel most productive, giving you the freedom to design your ideal work-life balance.
• 🤑 Fair and Transparent Salary: We hire globally with salary based on role, not location. This role pays $1,400 Gross, based on your level of expertise, with bi-annual reviews to recognize your growth and achievements.
• 🌴 Unbeatable Time Off: Recharge and thrive with 36 days of paid time off annually, including all public holidays in your home country, because your well-being and personal time matter.
• 🧘‍♂️ Health Wellness Perks: Your health is our priority! Enjoy a $500 dedicated medical insurance budget, giving you access to top-tier healthcare and the peace of mind you deserve.
• 📚 Fuel Your Growth: We’re invested in your future. Unlock access to personalized growth plans, courses, and development opportunities that empower you to sharpen your skills and achieve your dreams.
• ✈️ Team Retreats: Once a year, escape the ordinary with incredible team retreats to destinations like Morocco (watch video). Connect, collaborate, and create unforgettable memories with your team in stunning locations.
• 🎁 …and much more!

The recruitment process

We aim to reply to all applications within two weeks. If you are selected to interview the process will be as follows:

1. Complete a Culture Index test (5 minutes),
2. Screening Interview with the People’s team
3. Case study
4. Peer interview with Anastasia (Project Manager)
5. Final interview with our founder and CEO

Assuming everyone is available (E.g. no vacations), the process should take no longer than 4 weeks, from when you are invited to interview.

Ready to thrive in a role that rewards, supports, and inspires you? Apply NOW, we want you!