Fenimore Kay Harrison LLP Executive Assistant

Please Note: This job is being posted on behalf of Chet Fenimore (https://www.fkhpartners.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Chet Fenimore is the Chairman of Fenimore Kay Harrison LLP, a nationally recognized boutique law firm focused exclusively on representing community banks. The firm advises banks across the United States on corporate, regulatory, and securities matters, with a strong emphasis on mergers and acquisitions. Fenimore Kay Harrison is a boutique law firm with deep specialization, a responsive approach, and a collaborative team environment.

We are seeking a calm, detail-oriented, and highly dependable Executive Assistant to support the Chairman in a professional legal environment. This role is well-suited for someone who values accuracy, confidentiality, and thoughtful communication, and who can manage multiple priorities with discretion. You must be aligned with the following Core Values:

• Client-Focused, Strategic Excellence
• Exceptional Value & Responsiveness
• Deep Community Banking Expertise
• Collaboration, Accountability & Teamwork
• Grow Together – People First

This position plays a critical role in keeping communication, scheduling, and priorities organized so the Chairman can stay focused on client work and firm leadership. The ideal assistant is able to manage details independently, keep information moving, and ensure follow-through across day-to-day work.

Some of your responsibilities will include:

• Managing a high-volume email inbox (100+ emails per day) and prioritizing messages appropriately
• Calendar management and meeting coordination
• Coordinating multi-state travel and related logistics
• Supporting and coordinating speaking engagements and presentations
• Assisting with billing support and expense reimbursements
• Business development follow-up and professional correspondence
• Tracking tasks and projects to ensure deadlines are met and work stays on track
• Drafting and sending emails on behalf of the Chairman
• Light document and Word processing cleanup
• Research and preparation support for meetings and calls
• Pulling documents and information needed for client interactions
• Assisting with PowerPoint and business presentation preparation

Success in this role requires strong organizational instincts and the ability to think ahead. This is not a task-by-task role, but a support partnership built on trust, consistency, and sound judgment. If you enjoy working in a structured, professional environment and take pride in doing things carefully and correctly, this role offers long-term stability and a strong working relationship built on trust.

In addition to the above, the ideal candidate must be/have:

• Friendly, professional, outgoing, caring, and team-oriented
• Exceptional attention to detail and a high level of accuracy
• Highly organized with the ability to manage multiple priorities calmly and with ease
• Strong written and verbal communication skills
• Able to take initiative and work independently while keeping others informed
• Assertive but balanced, not overly aggressive or passive
• Proactive, with the ability to think ahead and anticipate needs
• A sense of urgency around completing work and following through
• Good common sense with sound judgment
• Highly trustworthy, with the ability to handle confidential information with discretion
• Calm, steady, and thoughtful in a professional environment
• Reliable, consistent, dependable, and collaborative
• Comfortable keeping leadership informed without overcommunicating
• Able to support big-picture priorities while managing details day to day
• You must be tech savvy and quick to pick up new tools and software

Experience with the following tools is a plus!

• Microsoft Office Suite
• Microsoft Outlook
• Microsoft Teams
• iManage
• Clio

Position Details

• This is a remote W2 Employee position
• The position will be 40 hours per week
• Benefits include medical, PTO, sick time, paid holidays, a 401(k) with match, and a discretionary bonus based on performance
• Flexible schedule within 8:00 am – 5:00 pm CST
• The annual salary for this position is $75,000 USD
• You must be able to pass a background check
• We are looking for someone to become a long-term (3+ years) team member

**Please do not contact Chet Fenimore or Fenimore Kay Harrison LLP directly; doing so will disqualify your application***