Accounts Payable Manager

Core Responsibilities & Essential Job Functions

• Manage all aspects of the accounts payable cycle, including invoice review, approvals, coding, disbursements, and reconciliations.
• Ensure timely and accurate vendor payments, employee expense reimbursements, and corporate credit card reconciliations.
• Maintain and strengthen internal controls around AP processes to safeguard assets and ensure compliance with policies, contracts, and regulatory requirements.
• Oversee AP month-end and year-end close processes, including accruals, reconciliations, and preparation of supporting schedules.
• Partner with Procurement, Operations, and Finance leadership to resolve invoice discrepancies and improve vendor communication.
• Develop, implement, and monitor AP policies and procedures to ensure consistency, accuracy, and audit readiness.
• Support annual audit and tax filings (e.g., Form 990) by preparing AP-related schedules, reports, and documentation.
• Oversee AP systems and workflows; recommend and implement process improvements, automation, and technology enhancements to increase efficiency and accuracy.
• Supervise and mentor AP staff, providing coaching, training, and performance management to build a high-performing, service-oriented team.
• Monitor AP metrics (e.g., invoice cycle time, accuracy, aging) and report results to the Accounting Director and Finance leadership.

Qualifications

Minimum Education, Experience & Training Equivalent to:

• Bachelor’s degree in Accounting, Finance, or related field preferred (Associate’s degree with significant AP management experience may be considered).
• 5+ years of progressive AP or accounting experience, with at least 2+ years in a supervisory or managerial role.
• Nonprofit and/or healthcare accounting experience strongly preferred.
• Experience with ERP and AP automation systems (Workday or similar ERP System) required.

Knowledge & Skills:

• Strong knowledge of GAAP, nonprofit accounting principles, and AP best practices.
• Proficiency in accounting and reporting systems; advanced Excel skills required.
• Excellent analytical, problem-solving, and organizational skills with high attention to detail.
• Strong communication and interpersonal skills to collaborate with vendors, staff, and leadership.
• Demonstrated ability to lead and develop a team while also managing hands-on responsibilities.
• Commitment to organizational values of community, equity, boldness, and wellbeing.

Knowledge, Skills & Abilities (organized by our company values):

Bold:

• Challenges the status quo in service of creating advocacy informed systems and external partnerships.
• Experience coaching, facilitating, or working in advocacy spaces.
• Navigates ambiguity with an excitement for problem solving.
• Effectively manages programs from visioning to implementation + impact measure.
• Commitment to meet agreed upon deadlines on time or ahead of schedule.
• Transparent on action, pursuits, and outcomes.

Community oriented:

• Seeks to understand the underlying needs, desires, and values of colleagues.
• Proactively builds spaces for others to engage in learning and community.
• Appreciates and demonstrates collaboration across teams.
• Serves as a role model, bringing our core values to life in your work.
• Works well with employees at any level of employment.

Equity informed:

• Effectively advocates for historically excluded or forgotten groups.
• Understands that humans have biases and are imperfect as a baseline.
• Effectively working with an ethnically, socioeconomically, linguistically, and culturally diverse population.
• Understands of the social determinants of health and healthcare disparities.
• Approaches work with a growth mindset, welcome feedback, and understand that humans all have biases and are imperfect as a baseline.

Wellbeing driven:

• Willingness and commitment to self-reflection and re-thinking.
• Ability to understand your physical, mental, social,

Conditions of Employment

• Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ) and clearance through the Office of Inspector General.
• Must be able to pass a credit check.
• Compliance with all required trainings and organizational policies.

Time Type:

Compensation:

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization.