Real Estate Admin & Transaction Coordinator

Are you the unicorn with both real estate admin and transaction coordination experience that we're looking for?! If so, read on! In this position you will handle files, manage deadlines, and engage with clients, ensuring smooth transactions and efficient workflows. Your efforts will help streamline operations, providing seamless support to our client's expanding customer base.

You'll also coordinate client communications, manage administrative tasks autonomously, and maintain accurate records, contributing to the efficiency and success of our team. If you're organized, driven, and thrive in a fast-paced environment, then we want you on our team!

Requirements

Administrative Support:

• Assist with administrative tasks such as managing emails, organizing files, and handling correspondence.
• Prepare and edit real estate documents, contracts, and agreements.
• Conduct market research and gather property information for listings and presentations.
• Maintain and update client databases, ensuring accuracy and confidentiality and the ability to automate or optimize the CRM.
• Develop and document standard operating procedures (SOPs) to streamline operations and ensure consistency.
• Be able to suggest and set up project management platforms like Trello, Asana, Monday.com, etc.

Transaction Coordination:

• Assist with transaction management, including reviewing contracts, deadlines, and contingencies.
• Coordinate with clients, lenders, title companies, and other parties involved in the transaction process.
• Facilitate communication and ensure all required documentation is complete and submitted promptly to the backend program, Reason.
• Track and follow up on key milestones and deliverables throughout the transaction process.
• Help ensure smooth and efficient closings by coordinating with all stakeholders involved.

Client Communication and Support:

• Respond to client inquiries, providing information, answering questions, and addressing concerns.
• Assist with client onboarding and support, ensuring a high level of customer service.
• Maintain regular communication with clients, providing updates on property listings and market trends.

Benefits

• Above Market starting pay scale
• Permanent WFH opportunities
• Part-Time, Full-Time
• Health & Wellness Allowance
• Monthly Bonus Drawings
• Loyalty & Performance Bonuses
• Profit Sharing
• Professional Development Training
• Community of Unicorns